Copies

=**Copies**= toc Much of what we do involves making copies. This means copies can be a very large portion of our total budget will reduce spending in other areas. We never want to outlaw copies but we do have to find a way to increase the efficiency of what we do. This means tracking counts, reducing waste and using electronic archiving when possible. At this time we are using the following methods to accomplish this task and keep paper copies alive at WMS!

Each department has a **copy code**, please see campus secretary to receive your department's copy code.

**Budgeting**
The district allocates each campus and certain programs a yearly budget. We issues codes for our departments and programs supported by our campus budget. Programs that have their own budget will pay for copies separately. If you are making copies for athletics, band or choir you will need to use FHS copiers or obtain a copy code for your program and we will charge back the intended program at a later date. Please consult your program director prior to making copies.

**Networking**
As you read information about printing you will see that networking printers is vital to your survival. To network a printer:
 * Click the “windows” button at the bottom left of your computer screen
 * Click “Devices and Printers”
 * Click “Add a printer” at the top left
 * Click “Add a network, wireless or Bluetooth printer”
 * Click “the printer I want is not listed”
 * “find a printer…” will be the default so hit “next” at the bottom
 * This screen will allow you to sort the printers. We think sorting by location is best and you can find your campus name. Once you read the information below you will know which printer to network.
 * Once you click on a printer it will load automatically.
 * You will be given an option to set it as the default printer and you need to decide what you want
 * Once you pick a default printer that is the one the computer will use unless you manually select another printer for you print job
 * Now go print something

**Staff Printing**
Network Printers All staff should use the network printers listed below. These machines are contracted for repair and can handle a high capacity of prints. Each department and program has its own code to operate the copiers allowing us to track and to improve efficiency each year. We ask that you use only Network Printers A and B but you may use Network Printer C when others are being repaired. This is why we call it the “emergency” printer. You won’t get in trouble for using it but we do want you to use it sparingly. Do not print to any other networked printer.

Network Printer A: WAR-WKRM-2-ON-TECHPRINT-1 Network Printer B: WAR-WKRM-3-ON-TECHPRINT-1

Network “emergency” Printer C: WAR-OFC-2-ON-TECHPRINT-1

**Front Office Use**
Network Printers The front office staff should use the network printer below with their copy code. We separate this from the above printers because most copies are needed for parents immediately. This printer can be used for staff overflow in months when we approach capacity or when alternate printers are being repaired.

Network Printer C: WAR-OFC-2-ON-TECHPRINT-1

**Personal Printers**
We are removing printers from many rooms. These personal printer cartridges are very expensive and there is almost no way to monitor copies. If we replace a $50 cartridge in each room twice a year the total cost will be over $5000. At this time only department leads and administrators have personal printers. Each printer will have replacement cartridges allocated up to two times per year so use sparingly. We always suggest you use the networked printers but we do realize there may be a need that is unforeseen and requires this option. If a person in your department needs to use your printer it is ok but you will need to make that call. These printers will not be networked to avoid printing errors.