BOY+Registration+&+Schedule+PickUp

Beginning of the year registration and schedule pick up is designed to have all required district paperwork completed and students obtain their schedule of classes. During this time students will pick up athletic items, check lockers, walk their schedule, turn in supplies, place money on their lunch account and much more. toc

Date:
August 12, 2014 7th/8th Grade: 10:00 - 2:00 7th/8th Grade: 5:00 – 7:00

Students can start picking up packets week prior to Schedule Pick-Up / Registration

Station Information:
7th/8th 10:00-2:00 9-12 Teachers Needed 7th/8th 5:00-7:00 9-12 Teachers Needed

Way finding signs for each station
Station 1: Station 2: Station 3: Checklist of what needs to be turned in taped to table next for each worker Station 4: Station 5: Station 6: Station 7: Station 8: Station 9: Station 10: Station 11: Station 12: Station 13:
 * Greeters Handing Out Station Information
 * 2 teachers/paraprofessionals/students
 * Packet1.0 Pick-Up on Stage
 * 4 teachers/paraprofessionals/students
 * Tables located on Stage in cafeteria, bins on tables containing Packet1.0 Information in Alpha Order & Grade
 * Signs made for alpha range on bins
 * Packet1.0 / Schedule Exchange
 * 6 teachers/paraprofessionals
 * Workers divided by alpha range
 * Workers take Packet1.0, follow the checklist, and give student schedule
 * Workers place completed Packet1.0 in box located behind them
 * A runner will collect Packet1.0 periodically and place in bins by grade and alpha
 * Runner will remove Free/Reduce Lunch Form and place in separate bin
 * Cafeteria Line – Need cafeteria worker to work this station
 * Cafeteria worker will take money for student lunch accounts
 * Email food services director to get cafeteria worker assigned by mid-July
 * PEIMS for enrolling new students
 * Move a printer to cafeteria for new enrolling copies needed
 * PTO Parents
 * Located in cafeteria- table will be set up for PTO
 * Email PTO president and vice president by mid-July
 * Counselor Questions
 * Located outside cafeteria, table & chair needed
 * Shot Records/Medication Questions
 * Nurse will need to be present
 * Email Director of Health Service mid-July
 * E-book Agreement/Bus Route Information
 * 1 Teacher/Technology Technician Room 104
 * Turn on all computers and login
 * Have computers on FISD website
 * Have hard copies of E-book agreement in case of technology issues
 * Have hard copies of Denial forms
 * Students ID will be needed for agreement, it will be on student schedule
 * Athletics
 * Coaches
 * Athletic Foyer
 * Table for Athletic Grey Pick-Up or Ordering
 * Locker Check
 * Student workers in hallways helping students with lockers
 * Locker Questions/Concerns/Problems Forms in front office
 * Band Questions
 * Band Directors
 * Instrument Questions/Rentals
 * Private Lesson Questions/Sign ups
 * Supply Drop Off in Room 112
 * 1-2 teachers/paraprofessionals
 * Student List printed by grade and alpha
 * Highlight student names when they turn in supplies

Information Table: (located in main entrance foyer)
One Page Layout School Map with Stations – Side 1 Station Information & Website for additional information – Side 2

Things to do prior to event:

 * Create a Page on home page that is called BOY Information and have all information
 * Schedule Change Request Form
 * Locker Problem/Concern Form
 * Bell Schedule/Lunch Information
 * School Map
 * Parent Pick Up/Drop off Information
 * Lunch Information will be projected on screen in cafeteria
 * Send out email mid-July to WMS Faculty & Staff for volunteers to work Registration
 * Paraprofessional can obtain waiver credit for working event

Packet Information:
Pre-printed packets and sorted by grade/alpha with the following information: __ Need to order labels (2 colors) __
 * Student Name
 * Grade

Who’s in charge of what paperwork:
Free/Reduce Lunch Forms Cafeteria CPOC Form Counselor Do/Not Publish Form PEIMS/Registrar E-Book Forms Instructional Aide Race/Heritage Form PEIMS/Registrar Code of Conduct Assistant Principal Enrollment Update Form PEIMS/Registrar

What we will need for day of event:

 * Teacher Sign Up Sheet – //(Send out email mid-July, 1st week in august and a reminder email to those that are volunteering Monday before the 16th of August)//
 * Letter size brown envelopes
 * Labels – 2 colors (Student Name and Grade) in alpha order by grade level
 * Hard copy of E-book agreement & denial letter located in room 104 //(50 copies)//
 * Alpha Signs for Packet1.0 pickup and Packet1.0 exchange
 * Computer connected to projector in cafeteria for Lunch Schedule
 * Pens located on tables
 * 8 Foot tables:
 * Cafeteria – PTO
 * Outside Cafeteria – Spain
 * Athletic Foyer – Athletic Grey’s pickups and orders
 * In front of front office – Information Page
 * Student List for Supply drop off – separate by grade and in alpha
 * Copy Machine in Cafeteria for New Enrollees
 * Student Schedules
 * Way finding signs throughout building for station locations