District+Assessment+Meeting

Anytime your grade level/subject area team gives a district assessment the department lead will need to schedule a meeting with the principal to share that data. This meeting should take place within one week from the date the final test is given. The department lead should check the principal’s calendar for an open date and then submit a request for an appointment. You may also contact the principal’s secretary for an appointment as well.

Please bring all team members who administered the test and a copy of the test for all parties attending the meeting. Copies may be in electronic or hard copy format.

The following instructions will allow you to check any calendar for open dates/times for anyone on the outlook system within our districts network:


 * 1) Click the “Microsoft Start” button at the bottom left of your screen
 * 2) Click “All Programs”
 * 3) Scroll down and Open the “Microsoft Office” folder
 * 4) Click “Microsoft Outlook” to open the program
 * 5) Click “Calendar” at the bottom left of the program screen
 * 6) Click the “Open Calendar” Icon at the top middle of your program screen
 * 7) Click “Open a shared calendar”
 * 8) This action will open a text box
 * 9) Click the “Name” button
 * 10) This action will open a list of all persons on the network
 * 11) Choose the person whose calendar you would like to view
 * 12) Click “ok”
 * 13) Click “ok” again
 * 14) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">The calendar should pop up instantly on your screen

<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">If this does not work you may need to ask the owner of the calendar to add you to their list of persons cleared to view their information. You may only see time blocks without details if you do not have the proper permissions but you can still see available times. In this case appointments will only be shown as “busy” to the viewer.

<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once you have a good time you will need to set the meeting with the campus secretary or send an invite to all the attendees. To add the appointment and invite team members and the principal please follow these steps:


 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the “Microsoft Start” button at the bottom left of your screen
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “All Programs”
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll down and Open the “Microsoft Office” folder
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Microsoft Outlook” to open the program
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the “New Meeting” Icon at the top left of your screen
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the “To” button to add those who are to attend the meeting
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Enter the Subject of the meeting, time, date and location of the meeting
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Push “Send”
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can check the status of the of the attendees by opening the appointment in your calendar