Yearbook


 * MS Yearbook **

Your thoughts go here


 * May-June **
 * Prior to upcoming school year **


 * Meet with yearbook representative and set up specs for the upcoming school year. In this meeting you will determine:
 * Size of Yearbook
 * Number of Pages
 * Number of yearbooks to publish
 * Type of cover
 * Cost of yearbook production
 * Approvals
 * Have specs approved by the school principal
 * Once the specs are approved, you will sign the contract with your Yearbook Publisher for the upcoming school year
 * Appoint/ Select a yearbook staff of about 20-25 students.


 * August **
 * TECHNOLOGY-Before the school year begins make sure you have the necessary technology set up in your classroom.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You will need some sort of photo editing software.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Most of the time the Yearbook publisher has online software for you to create your yearbook with. Make sure you have the website, login information, and the manual for how to navigate and use the website.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">If you go with the publisher’s software, set up an additional meeting with your representative, and he/she will give you a personal how-to on how the software works.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">If you are a more advanced yearbook advisor, check to see if the district has a site license for In Design. If they do, have them install this software in your computer lab.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURE DAY
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Within the first few weeks of school check with your school secretary and/or principal to make sure picture day has been set with a photographer.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Mark your calendar with the date of picture day, and retakes. You will need to request the photos from the photographer no later than 1 month after these dates.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You want to begin selling yearbooks as soon as possible to get an accurate count on how many yearbooks you will need.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Think about the price you want to set for the yearbooks. I usually offer yearbooks at three prices.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Early Bird Special-lowest price (Incentive to purchase yearbooks early)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Pre-order Special- discounted price. (Not as low as the early bird special, but still an incentive to pre-order yearbooks)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">First Come, First Served- This is the price we sell leftover yearbooks for.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Contact your yearbook representative to get a website set up to sell yearbooks online.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Check the school’s calendar to see if there are any events where you can advertise/ sell yearbooks. Usually schools will have an open house early in the school year. This is a great place to advertise and sell yearbooks.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you post information about how to purchase a yearbook. You want to try and reach everyone.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Post information about the yearbook on the school’s website.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make weekly/ monthly announcements regarding yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Post flyers in the hallways.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Set theme of the book. The first thing you want to do with your yearbook class is establish a theme for your yearbook. Spend a couple of days brainstorming, and finalizing ideas.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Sections and Editors. Once a theme has been set, the class needs to be divided into sections (People, Sports, Academics & Clubs, Organizations, and Student Life). Choose your most responsible staff members to head these sections as editors.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once you have a good idea of the sections you will need, create a Ladder to assign pages and to separate the yearbook into sections.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Page Design. It is almost time to issue pages to individual students. Before this happens, they first must have an understanding of page design and how the software works. Spend as much time needed on this.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">The most important part of any yearbook is the pictures. Make sure you have a camera with you at every event, or a staff member taking pictures of important events.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Speak with Campus Club and Organizational leaders about important dates for their clubs. Make sure you have a photographer at all of these important events to capture these moments for the yearbook.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">September **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURE DAY should be closing in, so make sure you have everything prepared for this event.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">The website for yearbooks should be set up and working.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Yearbooks sales information should be posted online.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make an announcement about where and when students can purchase yearbooks.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Now that you have sold a few yearbooks, check with the school secretary on how to correctly catalogue information and issue receipts.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you are keeping track of who the yearbooks were sold to. An excel document should do the trick. You will need this information for yearbook pick up in May.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Issue students specific pages in the yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have students create a rough draft of their page on graphing paper.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have students revise/ edit this draft until perfect.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once students have perfected their design, they may implement it on their software.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Create Easy accessible folders to catalogue the photos that have been taken for the yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Place the photos for the yearbook in easy recognizable folders for students to search and access.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Check with the Football and Volleyball coaches to make sure a time has been set for team photos. If one has not yet been set, you will need to set that up. You can use a staff member to take the photos or a professional photographer.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">OCTOBER **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you are writing receipts and keeping track of yearbook sales.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Begin making announcements about increasing the yearbook price.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Student’s page designs should now be finalized.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students should be incorporating their design now with the yearbook software.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students should be placing photos on page and writing captions for these photos.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES- you should see an increase of pictures this month. Continue to catalogue the photographs and delete the stinkers.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">NOVEMBER **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your second yearbook price should have been set.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make announcements regarding this new yearbook price.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure to keep track of sales with receipts and an excel document.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURE DAY
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Contact your picture day photographer, and request the yearbook CD. This is a CD with all the portrait images on it.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can have the photographer ship the CD directly to you, and you can upload the images, or you can have them send it to your publisher. Most publishers will also upload the images for you.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Contact your PEIMS clerk, and check for any students that are not to have their pictures released to the yearbook. Double check with these students parents to make sure the information is correct. If it is, delete these photos from the yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Flow all portraits into the people sections and begin checking for correct spelling of names, and duplicate photos.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your first deadline should be approaching. Students who are a part of the first deadline should almost be complete with their pages.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Continue to revise/ edit pages.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">By months end, pages should be ready to go for the first deadline, minus a few small details.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Set up team photos with Basketball Coaches
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Set up a team photo with Cross Country Coaches
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Set up a time for organizational photos for first deadline (Band, Choir, Theatre, NJHS, Student Council, etc.)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure students have the photos they need for their pages.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">DECEMBER **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">DEADLINES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should be complete with your first yearbook deadline at this time. This should account for approximately 1/3- ½ of your total pages.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should finalize the exact number of yearbooks you would like to order with your publisher.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your Cover to your yearbook should be finalized.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you are depositing yearbook money in a timely fashion.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Keep all yearbook receipts, and catalogue all yearbook sales.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Next month should be the final month to pre-order a yearbook. Make sure you advertise this as efficiently as possible.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Pages for the first deadline should be complete.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Print PDF’s of the pages, and look over them for any mistakes.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once you have proof read all of the pages, you should submit the pages to be published.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students who have pages that are a part of the second deadline should almost be complete with their pages at this time.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">All team photos, with the exception of spring sports, should have been taken.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">All organizational photos should be taken within the next month.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students who are a part of the second deadline should have all their photos for their pages.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">JANUARY **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">This should be the final month to pre-order a yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you advertise this information as efficiently as possible.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure to catalogue sales for yearbook pick up in May.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students who are a part of the 2nd deadline should be completed with their pages by months end.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students who are a part of the 3rd deadline should be 70% done with their pages.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">All organizational photos should have been taken.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Begin talking with coaches that coach spring sports, and go ahead and set up a time for team photos.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">80% of all yearbook photos should have already been taken by months end.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">FEBRUARY **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">DEADLINES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should be complete with your second yearbook deadline at this time.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure to PDF and proof read your pages at least 3 times before publishing them.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">2/3 of your yearbook is complete. Congrats!
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your final deadline should be scheduled in late March/ Early April to ensure a Spring Delivery.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOKS SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Yearbook sales for pre-orders should be complete for the time being.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you have a finalized list of the students that have pre-ordered a yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">It will help if this list is alphabetized.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Work with the students who are a part of the 3rd deadline to complete pages.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students who are a part of the 3rd deadline should only be missing a few photos, and the story from their pages.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure all group photos have been scheduled
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure students that are a part of the 3rd deadline have the photos they need.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">MARCH-APRIL **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">(Finalize everything) **


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">DEADLINES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should be complete with your final deadline during this time.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Congrats! You are done creating the yearbook!
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make sure you PDF and Proof read before publishing your pages.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LESSON PLANS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">I usually give students an “end of the year project” to work on.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">In this project student create a photo story with their favorite photos through the year.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PICTURES: all pictures should be taken for the year.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 16px;">MAY **
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK PICKUP (PLANNING)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">When yearbooks come in, speak with your principal and establish dates for yearbook pickup and post-sales. You should allow at least 3 days for individuals that have pre-ordered a yearbook to pick up their copy, and 1-2 days for post sales.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once you have established the dates for yearbook pickup, you should advertise this as efficiently as possible.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Put yearbook pickup information and post sales information on the school website.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make a couple of call outs to make parents aware of the situation.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Email the faculty and staff about yearbook information.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make several daily announcements about yearbook pickup and post sales information.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK PICK UP AND POST SALES (Process)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PRE-ORDERS
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">The first three days should be dedicated to those individuals that have pre-ordered a yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Pull out the list of individuals that have pre-ordered a yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Create an excel document with these names and leave room for a signature line. Students will sign next to their name when they pick up their yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have at least 6 Student volunteers to help with yearbook pickup.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">For Yearbook pickup, create several different lines based on last name (A-F, G-I, J-P,Q-S, T-Z). This will allow student traffic to flow more smoothly.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">I only allow yearbook pickups to happen before or after school. However, the times for yearbook pickup are at the discretion of the principal.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You will have about 5-10 students who fail to pick up their yearbooks. You should hand deliver these yearbooks to those individuals during the school day.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">YEARBOOK POST SALES
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">This is a first come, first served, yearbook sale for those individuals who did not pre-order a yearbook.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">This usually works best if you conduct this sale in the morning before the school day starts.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Allow students to begin lining up 15 minutes prior to the post sale.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Issue numbers to those students standing in line to prevent cutting. Only issue the same amount of numbers as yearbooks you have for sale. You also need to have an administrator oversee this process.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">When all numbers are handed out, cut the line off, and redirect the traffic.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have at least 6 student helpers there to collect checks and distribute receipts.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">This process is fast and crazy, so keep everything as organized as possible.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Congrats. Once this is done, you have officially completed and distributed your yearbook. J