Campus+Procedures

=General Procedures = toc

The following campus procedures are the expectation of every staff member at all times on this campus. These procedures help guide us and protect our campus culture from change. Thank you for being a part of the team!

=Absences = There are two kinds of absences that can be taken: Sick Leave or Personal Leave. Below you will find an explanation of each and the procedures for informing and reporting absences.

=Personal Leave= This procedure is for a “planned” absence and requires 5 day notice
 * Fill out the __ Personal Leave Form __
 * Turn in Personal Leave Form to Campus Secretary
 * Campus Secretary will review how many teachers are out on the specific day prior
 * Campus secretary will submit leave for to principal
 * Principal will approve or disapprove and return to secretary
 * Secretary will inform notify teacher
 * Once approved it is the responsibility of the teacher to record absence in AESOP
 * Ensure that your sub folder is up to date with lesson plans and let attendance clerk know if there are any special instructions that she will need to report to your substitute.

=Sick Leave = This information covers an absence due to personal illness or illness of the immediate family. Sick leave does not have to be reported in advance. We know that situations arise but if you feel sick or think your child is sick the night before please call and record your absence in AESOP so that we can secure a substitute. It is also crucial that you keep your sub folders with lessons/activities so that if this situation does arise there is something planned for your students to do with the substitute.
 * Text, Call or Email to administrators and sub coordinator if you are going to be out.
 * Record absence in AESOP as soon as you know you will not be coming in

=After Hours Sign-In Sheet = If you enter the building after school or on the weekend you will need to sign in and sign out as you enter and leave the building. There is an located next to the alarm key pad in the front office. Please see the TIME wiki page for more details on specific required procedures. Teachers will be assigned alarm codes. Alarms will be armed nightly. An administrator will get with you in regards to your alarm code.

=Announcements = Announcements will occur at the beginning of 2nd period each day. If you or your organizations have an announcement to be read, email the to the Instructional Aide at least 24 hours prior to the announcement being made. Five minutes has been added to 2nd period to allow for announcement time. The Pledge of Allegiance, The Texas Pledge, and a moment of silent meditation will be part of daily announcements. Your students should remain still and silent during all announcements. = = =Assembly = When there is an assembly on campus we will follow the assembly bell schedule, this is located on the X drive in our campus folder in the teacher handbook file. Post/Remind students of an Assembly Bell Schedule one week prior to event and again the day before the assembly. Before leaving for an assembly an administrator will address students and explain the expectations for behavior over the intercom.
 * All teachers on conference report to assembly area when class prior to assembly ends
 * Teachers and their classes will be released by the intercom by hallway
 * Teachers will walk in a single file line quietly to assembly area
 * Teacher will always be at the front of any line in the halls supervising their class
 * Teachers will sit with their class for the duration of the event
 * Student behavior is the responsibility of the assigned classroom teacher
 * Teachers that have a walkie will need to bring this with them to the assembly
 * If a student becomes disrespectful or disruptive, notify an administrator

=Bell Schedules = We have three distinct bell schedules that we will use throughout the school year. Click on the links below to view the bell schedules**.** **File Not Found**

=Calendar Meetings = This is the "round table" to voice your great ideas or get answers to your concerns. Our philosophy has always been that all members of this staff have a voice in how we run the campus. Calendar Meetings are monthly gatherings that allow everyone a chance to help us build policy. It is a limited forum moderated by the principal or principal's designee. Department leads and Program Directors are expected to attend but all staff members are encouraged to attend, listen and share innovative ideas! During this meeting the next month's calendar is set and all items to be discussed at Faculty Meetings are established. This is the place for discussion and debate. This allows Faculty Meetings to be a place of information dissemination rather than discussion.

Program directors must place any WMS event on on the outlook calendar within one week of its creation but do not publish any date without having it ratified through the calendar meeting or written approval from the campus prinicpal. Failure to coordinate events places an unfair burden on our families and refects poor planning by this campus. Communication is an evaluated area for most staff members on this campus.

=Copies = Due to the state of the district and in efforts to reduce the number of paper copies each department/campus group will have copy codes. When copies are being made teachers will have to enter a copy code. If a department has a large number of copies please use the and turn into the instructional aide. For specific details and copy procedures click on the LINK.

Please see the Campus Secretary for Copy Codes.

=Detentions = Teacher detentions are a requirement prior to issuing an office referral (if not immediate removal). It is important that teacher issue detentions to ensure students are meeting classroom expectations. Parents must be notified of the detention. Teachers are required to use detentions as a consequence and post a specific detention time and date on their website along with the tutorial information. Each teacher needs to have a designated day for teacher detentions. The detention day needs to be noted on the tutorial spreadsheet at the beginning of the year. ‍Detentions will be during teachers tutorial time. = = In order for an expectation to be followed it is our responsibility to provide consistency across all settings to ensure students know the expectation. We start the year with reminding students to be in dress code but by mid-year we lose steam. To ensure students continue the district dress code policy we have put in a procedure that we hope will provide consistency.
 * Dress Code Checks **

Each Period (classroom) Dress code checks will consist of ensuring students have a uniform shirt, pants, belt, shoes & dress code policy hair length/color. Dress Code Checks will occur __every period__. Below you will find the steps you will take in regards to dress code checks. Failure to follow any steps correctly can reset the student to a 1st Offense status pending administrative review. Teachers will use the to track student Dress Code violations.

 1st Offense - Log - Verbal Warning 2nd Offense - Log - Verbal Warning <span style="font-family: Arial,sans-serif; font-size: 10pt;">3rd Offense - Log - Verbal Warning/Parent Contact by teacher <span style="font-family: Arial,sans-serif; font-size: 10pt;">4th Offense - Log - Teacher Detention/Parent Contact by teacher <span style="font-family: Arial,sans-serif; font-size: 10pt;">5th Offense - Log - Referral/Parent Contact by Admin, Remainder of day ISS, 5 days to DCR-Log <span style="font-family: Arial,sans-serif; font-size: 10pt;">6th Offense - Log - Referral/Parent Contact by Admin, Remainder of day ISS, 10 days of DCR-Log <span style="font-family: Arial,sans-serif; font-size: 10pt;">7th Offense - Log - Referral/Parent Contact by Admin, 1 ½ days of ISS, 10 days of DCR-Log <span style="font-family: Arial,sans-serif; font-size: 10pt;">8th Offense - Log - Referral/Parent Contact by Admin, 2 days of ISS, 10 days of DCR-Log <span style="font-family: Arial,sans-serif; font-size: 10pt;">9th Offense - Log - Referral/Parent Contact by Admin, 3 days of ISS, Badge Removal

<span style="font-family: Arial,sans-serif; font-size: 10pt;">Failure to tuck in a shirt is not a violation of the dress code that is to be logged as part of the above sequence. If a student has their shirt untucked, asked them to please tuck in their shirt. If they do not comply with your request follow steps for insubordination.

<span style="font-family: Arial,sans-serif; font-size: 10pt;">Dress Code Reform DCR – Morning Log <span style="font-family: Arial,sans-serif; font-size: 10pt;">When a student has exceeded the campus limit for violations the campus administrator will assign the student 5-10 days of Dress Code Reform. The student will report to the an administrator prior to 1st period for 5-10 consecutive dates for a dress code check. If student fails to meet with an administrator he/she will be placed in ISS for the remainder of the school day.

<span style="font-family: Arial,sans-serif; font-size: 10pt;">All additional offenses past 9 will incur additional office referrals <span style="font-family: Arial,sans-serif; font-size: 10pt;">Dress Code Violations are not limited to this list as the circumstances may require additional consequence. <span style="font-family: Arial,sans-serif; font-size: 10pt;">Dress Code Log will be reset after returning from Christmas Break = = =<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Duty = Supervision of students is the key to school safety. Students will deter from horseplay, mischief and inappropriate behavior a majority of the time if an adult is present. Being visible before, during, and after school is critical to the operation of the school day. Please review the daily routine wiki page for exact duty times. It is the expectations of the administrators that teachers are as follows:


 * On Time to Duty
 * Communicate with partner if you cannot make your Duty on a day so that he/she may cover.
 * If no one can cover your Duty location/time you will need to contact an administrator.
 * Greet students as they pass you
 * Smile
 * Be positive
 * Assist students if they seem lost or confused
 * Familiarize yourself with Morning & Afternoon Procedures
 * Understand the [[file:thinkglobalisd/13.0 2013 Morning Procedures.doc|Morning Procedures ]] of Events.

Duty will be determined at the beginning of each year after teachers complete the form and submit to campus administration.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">AM Duty = Please review the following information prior to starting your first day of duty

7:00a: All students in the cafeteria 7:43a: Morning duty starts 7:45a: Students released from cafeteria to attend tutorials, athletics, library or fine arts 7:55a: No students will be allowed to leave the cafeteria, tutorials, athletics, library or fine arts 8:15a: First bell rings to release students to 1st period class

1 Back of Building by Library
 * Locations/Expectations **
 * Bus Riders enter here in the AM
 * Greet students with a smile and “Good Morning”
 * Direct students to Cafeteria, Library, Tutorial
 * No students should go down the 400 Hallway for any reason
 * If student has a tutorial pass they will need to show this duty station 3 person

2 In Front of Office Area, Standing at the bottom of the stairwell
 * Directing students to Cafeteria or Library
 * Greet students with a smile and “Good Morning”

3 In doorway entering the 100 hallway by cafeteria
 * Direct students to cafeteria, athletics, tutorials, or library
 * Greet students with a smile and “Good Morning”

4 Standing in cafeteria foyer in front of fine arts hallway
 * Directing students
 * Greet students with a smile and “Good Morning”
 * At 7:45am students will be released from the cafeteria to attend tutorials, go to athletics, or fine arts.
 * At 7:55am all students should be in their desginated areas, no students should be in the hallways, unless they are bus riders just getting to school.
 * If you see a student at 7:55am ask them "Please make your way to the cafeteria"

5&6 Cafeteria
 * Monitor students
 * Walk up and down aisles checking for ID’s
 * Smile, be positive and greet students
 * Make sure students stay seated
 * At 7:45am students will be released to tutorials, library, athletics or fine arts.
 * At 7:55am NO students will be allowed to leave the cafeteria after this time.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">PM Duty = The end of the day is a time when students are very active. As soon as the last bell rings teachers need to be at their doors actively monitoring students as they exit the building. Student can exit the building in two locations:Parent Pick Up - Back of Building by LibraryBus Riders/Walkers - Front of Building by CafeteriaStudents should be exiting the building in any other location. This is to ensure a safe exit for all students. Teachers that have PM duty will walk out with their students as soon as the last bell rings and go directly to your duty location.

A,B,&C Parent Pickup
 * Smile & be positive
 * Make sure students do not cross traffic to get in vehicles
 * Students may only get in vehicles that are in the line (snake)
 * Students may enter vehicles all the way to the practice gym
 * You are done with PM duty when a majority of students of are gone
 * When there are less than 15 students let them enter the building and wait for parent’s right inside the door

D,E,&F Bus Pickup
 * Smile & Be positive
 * Make sure all students are exiting the building and going to their buses
 * Buses leave quickly so ask students to move quickly to their buses in a timely fashion
 * Once all buses are gone you are done with duty

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Emergency Operations = Emergency operations are critical to the safety of our staff and students. Please use this link to review our procedures.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Faculty Meetings = These meetings are mandatory and will be held the first Monday of every month. During these meetings will review upcoming events, discuss information that is pertinent to the faculty and staff, review questions & concerns, and provide everyone with all recent activity within our school and our district. If you cannot attend the meeting for any reason you must meet with Mr. Pearce prior to the meeting taking place. Due to after school practice, coaches are expected to send at least one representative to the faculty meeting and it will be the representative’s responsibility to report all information to coaching staff. Please refer to the campus Outlook Calendar for dates. =<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Staff Children = We understand that many of our staff members have children that come over from elementary schools at the end of the day. In order to keep all students accounted for and safe we have specific procedures. At the beginning of the year all teachers/staff that have students arriving after school will need to inform the front office receptionist. Each day the children arrive they will need to enter in the front entrance and go directly to his/her parent's classroom and stay there. At no time should elementary students be in the hallway roaming. Office staff students need to remain in the teaches lounge upon arrival until all students have cleared the building. All children will need to stay with his/her parent at all times.

<span style="font-family: Arial,Helvetica,sans-serif;">‍ =<span style="font-family: Arial,Helvetica,sans-serif;">Hall Pass = All students must have a pass if they are in the hallway before or after school, or during instructional time. There will be one unified pass that each teacher will use if a student needs to leave the room. Student’s going to the nurse’s office will also have to have a nurse’s pass filled out. At no time should a student be in the hallway without a pass. Students should not be leaving during instructional time unless there is a specific reason. Each teacher will be given passes to use for the school year, if more are needed please contact the instructional aide in the front office. = = =<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Lesson Plans = FISD uses Forethought to house our lesson plans. It is the expectation of WMS administrators that all completed lessons are up to date at least one week in advance. All components of the lesson plan are expected to be completed: Objective, SE, Activities, Supplies/Manipulative Used, and Instructional Strategies. We would like for Lesson Plans to be done as a team effort for all core subjects. It is the expectation of the administrators at WMS that all like core subjects are teaching the same topic on the same day using the same activities. On Friday of each week the Department Lead is to attach the Teaming Agenda for the week to their Lesson Plan.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">List Serve = All teachers are required to have a list serve of their student’s parents. This list serve is used to communicate mass emails to parents. Please make sure all list served parents are BCC.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Lunch = To ensure a smooth transition to lunch teacher are a critical component in teaching and modeling to the students what is expected from them. Students should not be unsupervised at any point when escorting them to lunch. Students should walk quietly to the cafeteria, there are classes going on and it is crucial that they are not disturbed by students in the hallway.

A Lunch Teachers
 * Students will come to class after 3rd period and drop off bags, books, jackets, etc.
 * The teacher will walk them down to the lunch room
 * Students should not pass the teacher as you walk them to lunch
 * Students will then enter the cafeteria
 * The teacher may leave students once their last student enters the cafeteria
 * Teacher will return 1 minute prior to end of lunch to pick up students from cafeteria,
 * Teachers are expected to be on time to get their kids
 * Students will only be released once the teacher is located in the foyer in front of cafeteria.
 * Students are expected to line up behind teacher and walk quietly back to class.

B Lunch Teachers
 * Teachers cannot exit room with kids until the release bell for their lunch
 * Teachers will walk students to the cafeteria
 * The teacher will walk them down to the lunch room
 * Students should not pass the teacher as you walk them to lunch
 * The teacher may leave students once their last student enters the cafeteria
 * There are two bells one releasing A Lunch and one releasing B Lunch, make sure you wait for the second bell to walk students down to cafeteria.
 * Teachers will return I minute prior to the end of lunch to pick up students in cafeteria.
 * Teachers are expected to be on time to get their kids
 * Students will only be released once the teacher is located in the foyer in front of cafeteria. Students are expected to line up behind teacher and walk quietly back to class.

C Lunch Teachers
 * Students will bring all items with them to C Lunch.
 * Teachers will walk students to the cafeteria
 * Students should not pass the teacher as you walk them to lunch
 * The teacher may leave students once their last student enters the cafeteria
 * Students will enter cafeteria, placing there belongings on the lunch table where they will sit.
 * There are two bells one releasing B Lunch and one releasing C Lunch, make sure you wait for the second bell to walk students down to the cafeteria.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Lunch Room Expectations = In order to maintain consistency during lunches the below are the lunch room procedures students will follow each time they enter the cafeteria. The expectation is for all teachers to walk their students to and from lunches.
 * Find a seat within 30 seconds
 * Dress Code
 * 3 to a Bench
 * Feet under Table
 * Once seated: Raise hand to move
 * No throwing items
 * Silence during announcements

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Movies in Class = Its Christmas and you want to show "Elf" this year. Nope. Can’t do it. Why? It’s a waste of time. How about "October Sky" in Science. It’s about a kid who will one day build rockets for NASA. Isn’t that science? No, NASA doesn’t even exist anymore. If you want to show a movie, submit it using the proper to the principal and copy your department lead and campus secretary. The principal will return the form to allow or deny the showing of the film. The movie should support your state and district curriculum. Any movie that is not G rated requires a signed permission slip by the parent. Any student that does not return the form should receive an alternate assignment that is not punitive. We do understand that sometime you will have an "emergency movie" for a sub or something that rewards the class but is still centered around your teaching. When in doubt us take a chance and turn in the form!

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Purchasing = All purchase requisitions require the signature of the Department Lead and will then be turned in to Campus Secretary. Do not make purchases on your own and expect to be reimbursed. Click this link for Budget Procedures.

=<span style="font-family: Arial,Helvetica,sans-serif;">Special Programs = Special Programs emcompasses students that receive additional services to support their academics. Special Programs are students in SPED, 504, ELL (English Language Leaners) & RTI (Response to Intervention). Teachers are responsible for ensure students are receiving their accommodation. Accommodation pages will be given to you within the first week of school on each student that receives accommodations.

Students in special programs will have annual reviews to discuss their progress, teacher input reports will be sent out to the students teachers for input. It is the expectation that the teacher input report be completed within 24 hours of receiving the email and return to the student's contact teacher or coordinator.

Who to see for which special program:

504 - Counselor SPED - Contact Teacher (teachers will be introduced to contact teachers) ELL - English Teacher RTI - Counselor

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Substitute Procedures = Teachers are required to complete the substitute folder at the beginning of the year with assignments provided in case of an emergency. If you have a planned absence please ensure you have the assignment with detailed instructions provided for the sub. To ensure subs understand the campus/teachers expectations please place the following information in your sub folder.

Classroom assignment: Your classroom assignment should be an independent activity that does not require group activity. Please do not leave a complicated assignment. It is easier to catch up with your curriculum than to reteach an assignment misrepresented by a third party. If you want to show a movie this I when you do it!

Behavior: Clear and explicit instructions should be left for the sub to contact an administrator if any problems occur. In the past subs have been concerned about sending kids to the office and you will need to make sure they know this is not an option.

Procedures: Explain your procedures in the classroom & be very specific

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Teaming = Teams are required to meet a minimum of 2 times per week to ensure all teachers are on track with lessons, assessments, fusion pages, etc. The administrators have created the master schedule to have common conference for each department but you are not required to use this time for teaming. Teams can meet before, after or during their common conference period. The teaming agenda for the week should be attached to the Department Leads lesson plans each Friday.

Fusion Pages should always be updated at least a week in advance for parents and students. Details to include:
 * Assignments
 * Notes
 * Presentations
 * Topic with corresponding page numbers in the textbook for parents and students to review

Lesson Plans The “book” is our main objective and Forethought is an expectation
 * Posted in Forethought one week in advance
 * Monday lesson plans should be in the Forethought before you leave on Friday
 * All core department leads must keep an updated "book" of all lesson plans (including sample documents and worksheets that go with the lesson) in chronological order. These copies are to stay with the campus in the event a teacher leaves the district or changes campuses. Teachers may make copies for personal use at any time. You must pass on your great work to the next teacher!

=<span style="font-family: Arial,Helvetica,sans-serif;">Tutorials = Students will be asked to go to tutorials if they have zero work, failing grades, or experiencing difficulty with material that has been taught in the classroom. Tutorials are mandatory for zeros and failing grades. Please make parent contact if you are requiring a student to attend a mandatory tutorial for these reasons. Student may go to tutorials during the designated campus tutorial times. Teachers are required to post their tutorial times on their webpage and on their door. Please see the TIMES wiki for more information regarding this subject

Each teacher will use the to post tutorial times on their classroom doors. Teachers will also need to have a location designated in the classroom to have the for students to sign in when they come in for tutorials.Core classes (Math, English, History, and Science) must have a minimum of one teacher in each grade level providing tutorials every morning and afternoon to ensure student's access for support. Elective classes must have a minimum of one before and one afterschool tutorial time each week.Each department/team will complete theand submit to the principal prior to school starting, this spreadsheet will be posted in the cafeteria. If at any point during the school year a teacher's tutorial times change the principal must be notified immediately so that the tutorial spreadsheet can be updated.

=<span style="color: #000000; font-family: Arial,Helvetica,sans-serif; font-size: 16px;">Venue Supervision = Warning!! This is extremely important.

Crowds Any time we have multiple students in a room the need for supervision increases. This means when the kids exceed a 10:1 ratio with the teacher we all need to be on high alert. Continue to focus on your job but pay close attention to your entire surroundings. Allowing a person on this campus to be hurt emotionally or physically, either knowingly or as a direct result of negligent behavior, is a serious offense. You are paid to keep kids safe, to notice their changes in behavior and protect them as you would a family member.

Community Events Teachers are highly focused on their classroom, administrators are focused on the office but when we assemble together our vision tends to diminish. It is tradition that we let our guard down during such events and this is exactly why this page was written.

When we are in an assembly the kids you walk in with are your responsibility at all times. Your focus should be on them and do not be distracted by your peers or the presenter. If coaches are responsible for athletic groups during an event you should have a plan to divide the large numbers. If supervising a large group is a problem you must inform an administrator prior to any event.

Remember that student behavior during an assembly or event is a reflection of the supervising instructor whether you are on or off campus. Assembly and event supervision is very serious to this campus administration and we ask that you take pride in your work and remain vigilant at all times. Recommendations:
 * Focus strictly on the students as a whole and continually scan the area
 * Be friendly but do not be afraid to address negative behavior.
 * If your focus shifts to an individual be courteous but get back to the group quickly
 * Never shift focus to visiting with your peers
 * If students are to be seated make sure they stay seated. One student standing over another is a sure sign of potential trouble