Microsoft+Outlook

Microsoft Outlook, Email & Calendartoc = = =**Launch Outlook **= Use these directions from your FISD computer only and while you are logged on to our network. We highly suggest you use Outlook for work email and personal work calendar. The ability to link our staff through Outlook is critical to keeping us on the same page


 * 1) Click Outlook Icon on desktop (If no icon available go to step 2)
 * 2) Click Microsoft “start button” in lower left corner of your screen
 * 3) Click “All Programs”
 * 4) Click “Microsoft Office”
 * 5) Click “Microsoft Outlook” to launch
 * 6) Your default page will be email

=**Personal Calendar **= You should use your Outlook calendar for everything you do at work. In an emergency you can allow others to access your account if you are out. Using any other calendar not only makes it difficult for us to help you when you are out but it also makes it difficult when we use the campus calendar.


 * 1) Launch Microsoft Outlook
 * 2) Click “calendar” in the toolbox to the left to display your personal calendar
 * 3) Your personal calendar is your default
 * 4) You can add events by double clicking any date
 * 5) You can view your calendar by day, week or month through “home” link at the top of the page

=**Campus Calendar **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Each month we have a Calendar Meeting and any staff member can attend. During that meeting we adjust our campus calendar in Outlook. If you cannot access this calendar you will never know what is going on at this campus. If you ask the question “when is that?” we will direct you to the calendar. If you are ever unprepared for an event and it is on the calendar you will be held accountable. The Outlook Calendar is vital to your survival so know how to access it and do so often.


 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Open Microsoft Outlook
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “calendar” in the toolbox to the left to display your personal calendar
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your personal calendar will be the default screen. To the left of your screen you will see a large toolbar. You will have a “folder” icon or you will 3 small icons at the base of this toolbar.
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the “folder icon” or the icon at the center of the 3 at the base whichever you have
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll down
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Public” folder
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “All Public” folder
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Calendar-Warren” to see our campus calendar (If you do not see this folder then you are not on our campus data base and will need to contact campus administration to be added)
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Your calendar is gone and you will now see our most current campus calendar
 * 10) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Please follow “add calendar to favorites” next

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Add Calendar to favorites **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can add our campus calendar to your calendar favorites in the toolbar to the left. Having it in your favorites will make it easier to find. Accessing our campus calendar any other way will not provide you the latest updates. You are always accountable for knowing what is on our current campus calendar


 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Right click “Calendar-Warren”
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click add to favorites
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “add”
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll up
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Now you will see the calendar in your favorites folders listed in the toolbar to the left
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click on the arrow next to “favorites” to see our calendar
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Calendar-Warren” in favorites to display
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the icon at the bottom left of the toolbar named “calendar” (The one between the mail icon and the contacts icon)
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">At the top of the toolbar you will now see Calendar and Calendar-Warren in bold
 * 10) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click either on or both to display side by side
 * 11) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You are done
 * 12) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Go to “add calendar to iphone” next if you have an iphone

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Link iPhone to Outlook **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">This is just for iPhone, I don’t know how to do any of you knockoff brands, sorry. You will have the options of adding your email, personal FISD calendar and Campus Calendar to your iPhone through these next steps. **WARNING:** your iPhone calendar is only a copy the Campus Calendar. Any changes made by the school to this calendar from the moment you copy it will not be on your iPhone. You are accountable for the campus calendar on your FISD Outlook through the favorites options listed above

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Link Email to iPhone **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can use these instructions to link your FISD email to your iPhone. If you already use Outlook Exchange you will not be able to set this up. If you do not know what Outlook Exchange is then you probably don’t use it and are clear to proceed.


 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Turn on your iPhone
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Go to Settings
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll down
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click on “mail, contacts, calendars”
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “add account”
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “microsoft exchange”
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Fill in the following boxes:
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">EMAIL: your “Forney ISD account” (firstname.lastname@forneyisd.net)
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">DOMAIN: type “mail.forneyisd.net”
 * 10) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">USERNAME: firstname.lastname
 * 11) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">PASSWORD: password you use to log in to FISD account
 * 12) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “next”
 * 13) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Fill in SERVER with “mail.forneyisd.net”
 * 14) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “next”
 * 15) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “save” once it has verified your account
 * 16) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You are done

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Link personal calendar to iPhone **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can link your personal Outlook Calendar from your FISD account. We highly suggest you use a personal calendar through Outlook at work for everything you do at work. Your personal calendar will always stay synced to your Outlook at school and is always current.


 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Turn on your iPhone
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Go to Settings
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “mail, contacts, calendar”
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Exchange”
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Account”
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click Calendar to turn in on
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “keep on my iPhone”
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click it again if it asks you
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You are done
 * 10) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “home button” to go to main screen
 * 11) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click your “calendar app” to see if it works
 * 12) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You can add your campus calendar next if you want

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Link campus calendar to iPhone **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You will need to have already added your personal calendar to your iPhone before competing this step.
 * 1) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Open Outlook
 * 2) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the “folder icon” or the icon at the center of the 3 at the base whichever you have
 * 3) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll down
 * 4) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “Public” folder
 * 5) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “All Public” folder
 * 6) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Right click Calendar-Warren
 * 7) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “copy calendar”
 * 8) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You will get a small “pop up” window
 * 9) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scroll up to top
 * 10) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click on calendar
 * 11) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click “ok”
 * 12) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Now look at the word “calendar” in your left toolbar
 * 13) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Click the arrow to the left of this word
 * 14) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should now see both calendars
 * 15) <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You should also see both in your iPhone


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">WARNING: **<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;"> The campus calendar copy you have just added to your iPhone is a snapshot of the campus calendar at the moment you followed these instructions. Any changes to our calendar from the moment you complete step 9 will not be active on your phone. You will have to delete your campus calendar and recopy it each month after the calendar meetings to stay somewhat current by phone. The only accurate calendar is the one your access through your favorites on your FISD Outlook and it is also the one you are accountable for knowing at all times.

=**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Delete your campus calendar **= <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Each month, the day after the calendar meeting, you need to right click on the campus calendar found directly under your personal calendar in the toolbox to the left. You will need to follow the steps to **Link campus calendar to iPhone.** Because the link is a snapshot at that moment it will provide you the latest updated calendar. Again, the campus calendar is not auto synced to your iPhone and you will always need to create a new copy monthly. This is not auto synced like your personal calendar.