State+Testing

**State Testing Procedures **
In preparing for State Assessments one cannot be too careful in making sure that all students are taking the right test, getting their correct modifications/accommodations, and making sure there are procedures in place so that all things run smoothly.

**Beginning of Year Procedures **
toc Inventory your testing supplies and if needed order more:
 * Testing Buckets
 * Pencils
 * Highlighters
 * Peppermints
 * Binder Clips
 * Paper Clips
 * Colored Paper (Signs used during testing)
 * Make/Laminate “Do Not Disturb” Signs (Red Cardstock)
 * Make/Laminate “Students Still Testing” Signs (Pink Cardstock)
 * Make/Laminate “Break” Signs (Yellow Cardstock)
 * Make/Laminate “Restroom Passes” (Red – Not finished testing & Green – Finished testing)
 * Make/Laminate “Time Remaining” Signs (4 hours, 3 hours, 2 hours, 1 hour, 45 min, 30 min, 15 min, 5 min)

<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Inform Diagnostician/Counselor (or designee) to create a spreadsheet for students, separated by grade level with the following information:
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Name
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Grade
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Test (Reading, Math, Science, Social Studies)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Comments

<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Under the Testing Column use the following abbreviations for specific accommodations/modifications:
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">OA1 Reading test orally in its entirety (Question & Answer Choices)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">OA2 Reading test at student request (students will raise hand if they need a question or answer choice read to them)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">SG Small Group
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">SA Supplemental Aides
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Cal Calculator
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">FB Frequent Breaks
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">RT Reminder to stay on task
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">EX Extended Time (extended to end of school day)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">LP Large Print Testing Booklet
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">S Scribe
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">CPU Use of a computer for Writing Test
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">M STAAR Modified Version of Test
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">ALT STAAR Alternative Version of Test


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Name || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Grade || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Reading || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Math || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Science || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Social Studies || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Comments ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student A || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">SG, FB || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">OA1 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">OA1 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">OA1 ||  ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student B || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">M-OA1, SA || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">M-OA1, Cal || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">M-OA1, SA || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">M-OA1, SA ||  ||

<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">The spreadsheet should be updated after each ARD/504 Meeting to ensure accuracy. This spreadsheet will be used at the beginning <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">of year when asked how many of each test version you will need for testing in the spring.

**<span style="font-family: 'Gill Sans MT','sans-serif';">2 weeks prior to Testing Dates **
||
 * <span style="font-family: 'Gill Sans MT','sans-serif';">Create Testing Rosters
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make Holding Rooms Spreadsheet
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have your PEIMS/Registrar pull down a list of all students, separated by grade level and alpha order, and export into an excel spreadsheet.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Starting with A count out groups of 25-28 students.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Assign your teachers to a holding room //(keep teachers with their grade level taught)//
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make a holding room’s spreadsheet to post throughout the campus so that students know where they will go on the day of testing.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Teacher || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Room Number || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">A || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">402 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Acy – Barnard
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">B || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">404 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Benet - Dannon ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">C || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">405 || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">David - Everett ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Small Group Rosters //(Small Groups should less than 15 students per teacher)//
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Gather spreadsheets for your SPED/504/Dyslexia Students
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Begin separating students into small groups based on their accommodations
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Assign your Inclusion Teachers & Elective Teachers as the test administrators
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Once you have made your small group roster, print and have your diagnostician/counselor double check for accuracy and have them sign off each page that they are correctly placed.
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Testing Rosters
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Using the Holding Room Rosters (excel spreadsheet given by PEIMS) highlight the students that will be going to a small group testing room and where they will be going.


 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Teacher A – Room # ||  ||   ||   ||   ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Name || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Grade || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Present || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Absent || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Comments ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student A || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 ||  ||   || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Send to Room 400 ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student B || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 ||  ||   ||   ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student C || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 ||  ||   ||   ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Student D || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">8 ||  ||   || <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 12px;">Send to Room 401 ||
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make a schedule of Testing Days
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Who goes where
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Bell Schedule
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Lunch Schedule
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Hall monitors expectations (at least 1 trained/certified teacher in each testing hallway)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Relief Schedule to ensure all teachers get a conference on day of testing (must be certified/trained teacher)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Relief Schedule to ensure all teachers get a conference on day of testing (must be certified/trained teacher)

**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">One Week Prior to Testing Date **

 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Pencils are sharpened and in bundles of 30
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Highlighters bundled in groups of 10
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Peppermints: 30 per each baggie
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make Testing Buckets (each testing bucket should contain)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Do Not Disturb Sign
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Students Still Testing Sign
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Break Sign
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Restroom Passes (Red/Green)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Time Remaining Signs
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Seating Chart
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Cell Phone Policy (Highlight what teacher needs to read to students)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Test Administrators Manual (paperclip or place a sticky note where test administrator should start reading)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">1 Bundle of Pencils
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">2-3 bundles of Highlighters
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">I baggie of Peppermints
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Make Hallway Buckets
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Put extra signs, passes, seating charts, pencils, highlighters, tape, peppermints, Band-Aids, Kleenex, Manual
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Run report to ensure all coding is correct on Scantron and make changes if needed
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Scantrons – sort by Testing Groups (pull out small group scantrons)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Paperclip Testing Roster on top of scantrons
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Double check students that have recently enrolled and fill out scantron and add to testing roster
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Place Testing Booklets into buckets
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Large groups 1st
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Small groups 2nd
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">OA – will get a Form 1(even if not testing OA on 1st testing day but on 2nd day students has OA)
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">OA groups will need an additional testing booklet for test administrator
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Start with the lowest number of test booklets
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Count how many testing booklets you will need, based on Testing Roster
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Count out testing booklets and fill out control sheet
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Best Practice – leave a space between each teachers name just in case you have to add a booklet

**<span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Day of Testing **

 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Set procedures for:
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Where students will go in morning
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">What time teachers can start picking up buckets
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">When all testing room teachers need to be in their testing rooms ready for students
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have hall monitors cover duty stations in morning to ensure all testing teachers are in rooms when students are released
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Have testing room set up and ready for checkout
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Teachers count booklets/scantrons and sign out the testing materials
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">Returning Testing Materials
 * <span style="font-family: 'Gill Sans MT','sans-serif'; font-size: 13px;">You count booklets/scantrons and sign in testing materials